Job Description
At arenaflex, we're committed to delivering exceptional customer experiences and operational excellence. As a Senior Representative, Customer Solutions, you'll play a vital role in supporting our Customer Solutions Outbound Mail Handling process, ensuring timely and accurate responses to customer inquiries. If you're a customer-focused professional with a passion for delivering high-quality results, we encourage you to apply for this exciting opportunity. **About arenaflex** arenaflex is a leading provider of innovative financial solutions, dedicated to empowering individuals and businesses to achieve their goals. Our commitment to customer satisfaction, operational excellence, and community involvement has earned us a reputation as a trusted partner in the industry. As a member of our team, you'll be part of a dynamic and inclusive culture that values individual skills, experience, and voice. **Role Summary/Purpose** As a Senior Representative, Customer Solutions, you'll be responsible for supporting our Customer Solutions Outbound Mail Handling process, ensuring timely and accurate responses to customer inquiries. Your primary focus will be on responding to customer requests for documents that require manual processing, such as account statements, copies of adverse action letters, media, debt validation letters, and extensions. You'll work closely with internal teams to achieve mutual client/customer satisfaction and ensure high-quality standards are met. **Essential Responsibilities** • Respond to customer inquiries requesting documents that must be sent manually, ensuring timely and accurate responses. • Sort and separate documents generated daily, ensuring accuracy and efficiency. • Correlate outgoing cover letters with necessary enclosures in response to customer inquiries, ensuring accuracy and quality. • Effectively work with all levels to achieve mutual client/customer satisfaction and ensure high-quality standards are met. • Ensure compliance with arenaflex Operating Instructions, federal and state regulations, and client contract agreements. • Monitor and provide feedback on queues to ensure compliance with cycle time requirements. • Responsible for increased efficiency, productivity, and quality. • Responsible for effective problem resolution. • Perform other duties and/or special projects as assigned. **Qualifications/Requirements** • Minimum 9 months of Customer Service, Collections, Fraud, or Operations experience responding to customer requests/inquiries/complaints. • Work experience with computer-based programs such as Excel, Word, and PowerPoint. • Internal Candidates: Minimum of 6 months in current role. Minimum 9 months if newly hired. • Internal Candidates: Have at minimum satisfactory performance. • Internal Candidates: Not be on active formal or final formal corrective action. • Ability to work a schedule of M-F 8:30-5:00 PM. • Must work in the Cincinnati/West Chester office as an essential employee. • This role is not eligible for work from home. **Desired Characteristics** • Strong team player: demonstrated leadership/professionalism skills, commitment, initiative, vision, enthusiasm, and integrity. • Excellent verbal, written communication skills. • Ability to perform in a fast-paced environment and adaptable to change. • Ability to work independently and manage multiple tasks/priorities. • Superior problem-solving/decision-making skills and time management skills. • Operating knowledge of PC, Windows-based environment. • Flexibility with work schedules and assignments. • Demonstrated ability to resolve conflict. **Grade/Level: 05** The hourly rate range for this position is $22.50 - $29.00/hr USD Annual and is eligible for an annual bonus based on individual and company performance. Actual compensation offered within the posted salary range will be based upon work experience, skill level, or knowledge. **Eligibility Requirements** • You must be 18 years or older. • You must have a high school diploma or equivalent. • You must be willing to take a drug test, submit to a background investigation, and submit fingerprints as part of the onboarding process. • You must be able to satisfy the requirements of Section 19 of the Federal Deposit Insurance Act. • New hires (Level 4-7) must have 9 months of continuous service with the company before they are eligible to post on other roles. Once this new hire time in position requirement is met, the associate will have a minimum 6 months' time in position before they can post for future non-exempt roles. Employees, level 8 or greater, must have at least 18 months' time in position before they can post. All internal employees must consistently meet performance expectations and have approval from your manager to post (or the approval of your manager and HR if you don’t meet the time in position or performance expectations). **Legal Authorization to Work in the U.S.** Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. **Our Commitment** When you join us, you'll be part of an inclusive culture where your individual skills, experience, and voice are not only heard – but valued. Together, we're building a future where we can all belong, connect, and turn ideals into action. More than 50% of our workforce is engaged in our Employee Resource Groups (ERGs), where community and passion intersect to offer a safe space to learn and grow. **Reasonable Accommodation Notice** Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you need special accommodations, please call our Career Support Line so that we can discuss your specific situation. We can be reached at 1-866-301-5627. Representatives are available from 8am – 5pm Monday to Friday, Central Standard Time. **Job Family Group: Customer Service Operations** If you're a motivated and customer-focused professional looking for a challenging and rewarding opportunity, we encourage you to apply for this exciting role. Join our team at arenaflex and be part of a dynamic and inclusive culture that values individual skills, experience, and voice. Apply for this job