Job Description
Are you ready to embark on a journey of growth, learning, and self-discovery? Join the arenaflex family, and you'll explore new horizons, develop your skills, and become the best version of yourself. As you set out on this exciting adventure, you'll tackle challenges with agility and ease, mastering new skills and propelling your career while having fun. Come and advance both your personal and professional life, and get ready to soar! **Why You'll Love This Role** This position is part of the Airport Stations Group within the Customer Experience Division at arenaflex. As a Staff Assistant, you'll be responsible for performing a wide range of administrative tasks, including: * Coordinating meeting plans, writing, and documentation * Ensuring phone coverage, welcoming and coordinating clients, managing mail, and ordering office supplies * Accommodating P-card spending, tracking commemorations and birthday events, and arranging travel and hotel facilities * Providing support for management presentations and special events as required **What You'll Do** * Assist in the planning and coordination of management presentations and special events as required * Monitor, audit, and screen all local invoices through InvoiceWorks and disperse as required * Investigate and resolve office technology issues, including phone and copier machines * Track and ensure employees complete onboarding obligations, including suitable system access, task assignment, letter drops, regalia, identification, fingerprinting, training, etc. * Assist in station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, event dinners, recognition events) * Handle finance handling in Workbrain for management and care staff * Process deprivation letters and arrange local communications and responses * Oversee employee termination, including allowing and tasks, as required * Assist with timekeeping capabilities, data entry, data validation, compromises, and recording * Maintain employee records, as needed * Maintain Station meeting plans, including monthly crisis response * Access and manage various intermittent reports, including performance, review, cost, employee engagement and recognition, etc. * Update required manuals * Maintain all security-related items * Serve as backup for other finance capabilities * Oversee records for OSHA, security, etc. (301's, weekly and annual) * Assist with budget planning and compromise, including monthly closeout of landing charges * Uphold inspecting exercises as required * Track and confirm incentive reserves acquired * Liaise with CRE/Offices and vendors to follow local projects, as needed * Lead/coordinate work with other care staff, as needed * Perform other duties as required **All You'll Need for Success** * Minimum Qualifications: + Bachelor's Degree + Previous office/administrative experience * Preferred Qualifications: + N/A * Skills, Licenses, and Certifications: + Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc. + Knowledge of procedures, policies, and corporate design + Ability to focus on work, be meticulous, and comply with time constraints + Ability to multitask in a fast-paced environment and handle multiple tasks + Ability to be self-motivated and proactive + Ability to understand the concepts and functionality of specific software and systems **What You'll Get** Join arenaflex and take advantage of our comprehensive benefits package: * Medical benefits: Enjoy your health, dental, vision, and prescription benefits to keep you healthy. Plus, we offer virtual doctor visits, flexible spending accounts, and more! * Health programs: We believe you should be your best self, which is why our health programs provide you with the tools, resources, and support you need. * 401(k) Program: Accessible upon hire, and manager contributions to your 401(k) program are available after one year. * Additional Benefits: Enjoy our Employee Assistance Program, pet insurance, and discounts on hotels, cars, travel, and more! **Be Yourself at arenaflex** From the colleagues we recruit to the clients we serve, diversity and inclusion are the foundation of the powerful workforce at arenaflex. Our 20+ Employee Business Resource Groups are dedicated to connecting our colleagues to our clients, vendors, networks, and investors, helping colleagues reach their full potential and creating a comprehensive workplace to address and overcome the challenges of our diverse world. Are you ready to feel a deep sense of satisfaction and fulfillment as you do your part to keep the world's largest carrier running smoothly as we care for people on life's journey? Join arenaflex and be yourself! Apply for this job