Job Description
American Express is a company with a long history of innovation and commitment to customer service. The Executive/Admin Assistant role involves supporting three Vice Presidents by managing complex calendars, coordinating meetings and travel, and handling various administrative tasks. Responsibilities Organization of complex calendar management using high level of integrity, managing across senior business partners, dispersed locations and differing time zones Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors and associated policies Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend Organizing new starters first days, workstation, PC’s, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities Assisting with timekeeping and payroll duties, organization charts and completing cost-centre reconciliations In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events Support of adhoc special project which may be confidential and sensitive in nature Support Employee Engagement initiatives, Sr. Leader / team updates and other Operational Excellence-related projects as needed Organize Events, ensure supplies, manage mail, manage on floor questions, and greeting guests Skills Ability to work under pressure, to tight deadlines and with strong attention to detail Strong maturity with ability to effectively prioritize VP office responsibilities Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information Team player who is dependable and enthusiastic Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook (will work with VP's email) Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, eHR, Payroll, Brassring, and the IT Service Catalog Benefits Competitive base salaries Bonus incentives 6% Company Match on retirement savings plan Free financial coaching and financial well-being support Comprehensive medical, dental, vision, life insurance, and disability benefits Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities Company Overview American Express is a financial services company that provides credit cards, charge cards, payment solutions, and related services. It was founded in 1850, and is headquartered in New York, New York, USA, with a workforce of 10001+ employees. Its website is